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Health and Safety Policy

Future Medical Equipment Ltd Equipment Health & Safety Statement

Future Medical Equipment Ltd is committed to ensuring the health, safety and welfare of our employees, sub-contractors, visitors and service contractors, while on our site or whilst working on Future Medical Equipment Ltd client premises, so far as is reasonably practicable, by:

  • ensuring that hazards are identified, risks are assessed and measures are implemented to control them;
  • providing and maintaining safe working methods and healthy working environments;
  • providing and maintaining equipment that is safe to use, suitable for the task and ensuring that it is used appropriately;
  • identifying substances that are potentially hazardous to health and having arrangements in place to control the risks they pose;
  • providing information, instruction, training and supervision to make sure everyone is able to carry out their work safely;
  • investigating accidents and cases of work-related illness to enable us to review our existing arrangements and revise if necessary; and
  • reviewing this policy at least once a year or more frequently if there are legislative or organisational changes.


Signed:    Rob James                          Dated: 01/04/20

General Manager



Board of Directors

The ultimate responsibility for health and safety lies with Future Medical Equipment Ltd’s General Manager who retains accountability.

The Management Team has the responsibility for the effectiveness of the policy, organisation and arrangements by ensuring:

  • Future Medical Equipment Ltd’s compliance with this policy and legislative requirements;
  • that sufficient resources are allocated to meet Health and Safety requirements;
  • that there is a competent person within the organisation;
  • that appropriate information and training for health and safety is available to all staff.

Business Support Manager

The Business Support Manager is accountable to the General Manager for the implementation and monitoring of the policy and ensuring the Management Team takes responsibility within their own specific areas:

  • the health, safety and welfare of their reportees;
  • any workplaces under their direct control by providing a healthy and safe environment.
  • ensuring that all aspects of health and safety compliance and requirements of construction, alteration including demolition, modification where appropriate;
  • ensuring the statutory inspection of all fixtures, fittings and plant as required;
  • ensuring that risks have been assessed, recorded and, where possible, eliminated or reduced; and that information has been given to staff on any measures in place to control any residual risks;
  • providing adequate supervision to ensure the safe ways of working are consistently implemented;
  • demonstrating, by example, compliance with health and safety policies, procedures and standards within Future Medical Equipment Ltd.
  • ensuring all accidents and near misses are reported, investigations are undertaken and measures are implemented to prevent recurrence;
  • identifying and recommending improvements in Future Medical Equipment Ltd’s Health and Safety arrangements; and
  • taking action in line with Future Medical Equipment Ltd’s disciplinary procedures for those employees who do not adhere to the safety requirements.

Employees / Sub-Contractors

All Future Medical employees and sub-contractors have duties under health and safety law that apply wherever they are based. Specifically:

  • to ensure they are familiar with and comply with the contents of this policy and other policies and procedures that affect their work;
  • to take care of themselves and not to do anything to put colleagues or visitors at risk;
  • to co-operate with their Line Manager in meeting their health and safety responsibilities including attending health and safety training as required;
  • not to misuse or interfere with any equipment provided for health and safety purposes;
  • to report all accidents using the accident book; and
  • to report any health or safety hazards they are aware of, or shortfalls that they become aware of, to their Line Manager.



The Management of Health and Safety at Work Regulations 1999 require employers to undertake risk assessments to determine the possible risks to the health and safety of the people it employees and other people that may be affected by its activities.

The process for undertaking a risk assessment is to:

  • identify hazards i.e. something with the potential to cause harm;
  • evaluate the risk i.e. how likely is it that harm will be caused;
  • remove the hazard completely, if this is not possible introduce control measures to control the risk;
  • all of the control measures need to be regularly reviewed to ensure that they are effective; and
  • record the findings of the risk assessment.

Future Medical Equipment Ltd assess all activities. These assessments can then be changed locally to reflect local conditions or situations.


Identified Hazards


Asbestos is a naturally occurring mineral, which has been used historically within the construction and engineering industries due to its fire-resistant properties.

In a sealed or undamaged condition, it poses no risk to occupants of a building. It is only when fibres are released during removal, damage or cutting that there is a possible risk to health as the fibres are small enough to pass through the nose and into the lung but too large to be exhaled.

Legislation requires employers/ landlords to identify and manage any asbestos within the premises they control.

Future Medical Equipment Ltd requests a copy of the Asbestos Register prior to the commencement of work that includes any form of demolition, drilling or stripping out.

Control of Substances Hazardous to Health – COSHH

Toxic, harmful and highly flammable wastes must be disposed of in accordance with the new guide lines introduced in January 2007 for Waste (WEEE) Certification from the Environment Agency and must not be disposed of down normal drains.

All products purchased and used within Future Medical Equipment Ltd will be assessed with the COSHH data, have clear instructions about safe methods of use/disposal and these will be followed.

Electrical safety

Electrical faults and overloading can cause death or injury by shock, fire and burns.

In general, the highest voltage on most of Future Medical Equipment Ltd’s electrical equipment is 480 volts AC that can lead to electrocution. Extreme care must be taken to disconnect all equipment from the mains supply prior to any removal or disconnection taking place.

Where an assessment confirms this is not possible, the work must be carried out by a qualified electrician or the Lead Engineer who, as a qualified electrician, will use the current electrical test equipment. After the removal of the mains supply, certain components, e.g. smoothing capacitors retain their charge, and cause electric shocks. Some of our visual display units carry extremely high voltages in excess of 5,000 volts. Extreme care and skill is required while working with these units and will only be dealt with by qualified electrician’s or Lead Engineers.


Visual inspection before use Annual portable appliance test Test of fixed supply
The majority of electrical faults can be identified by looking at the plug, the cable, the entry point to the equipment and the power source e.g. ‘what’ the plug is plugged into e.g. mains or extension block.

If there is any obvious damage or anything is loose, the equipment should be removed and repaired or checked before it is used again. Report to the Lead Engineer.

Extension leads must not be overloaded or daisy chained. The cables are rated to 13 amps; therefore, all equipment plugged into the extension must not exceed 13 amps in total.

All equipment with a plug on the end is tested annually.



Clients responsible for their own sites.



Health and Safety training shall be incorporated within annual training programmes, as part of the development of a systematic training plan. Health and Safety training needs will, therefore, be identified and planned for in the same manner as other training needs.


Reporting Accidents

There is a legal requirement to report all workplace accidents.

All accidents need to be reported and entered in to the Accident Book, held by the Lead Engineer if on site, or on Reception if on Future Medical Equipment Ltd premises. The entry needs to be completed in full including measures taken to prevent a recurrence of the accident or incident.

From Autumn 2005 all near misses and road traffic accidents need to be recorded using this method, to ensure where ever possible preventative measures can be implemented.

Certain categories of accident must be reported to the enforcing authority, this requirement comes from the Reporting of Injuries, Diseases and Dangerous Occurrence Regulations (RIDDOR). Examples include accidents that result in certain fractures, hospitalisation or where an employee has accident at work and then has seven days sickness absence after the day of the incident.

The responsible Manager in conjunction with the Compliance Manager will submit the report.

Investigating Accidents

All accidents must be investigated to prevent the likelihood of reoccurrence. The responsible Lead Engineer should undertake an initial investigation. The responsible Manager will then undertake a full investigation.


The responsibility for meeting the requirements of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 to the Health and Safety Executive, shall rest with the General Manager, as delegated to the Business Support Manager.


Company Premises

It is the policy of Future Medical Equipment Ltd to make provision for First Aid and the training of ‘First Aiders’ in accordance with the First Aid Regulations (1981). A qualified First Aider has been appointed and details are displayed throughout the premises. All staff receive Workplace First Aid training and an Appointed First Aider is located within the Future Medical premises.

Attending Client Sites

Future Medical Equipment Ltd has their own Appointed Person in the form of the Lead Engineer and provides a first aid kit for emergencies.

The Lead Engineer liaises with the Client to establish formal arrangements for first aid provision i.e. equipment and first aider while working on site.

  1. FIRE

Company Premises

The Board of Directors are responsible for ensuring that staff receive adequate fire training, and that nominated fire officers are designated in all Company premises. The Board delegates these responsibilities to the Compliance Manager.

Attending Client Sites

Controlled by the client.

Future Medical Equipment Ltd’s employees must obtain, familiarise themselves and comply with client fire and emergency evacuation procedures while working on client sites.


All employees are trained in lifting and handling. All processes are devised to minimise manual handling, however, where this is not possible, appropriate equipment is provided to assist. Unsafe practices are identified and eliminated by the Lead Engineer or raised to the responsible Manager.


Future Medical Equipment Ltd has a smoking policy confirming the agreed location and procedure for smoking during working hours. Smoking is prohibited within the premises.


Future Medical Equipment Ltd has a liability for the health and safety of visitors to its own offices. All visitors are requested to sign in and receive a brief overview of responsibilities and specific H&S hazards.


Contractors providing services to Future Medical Equipment Ltd are required to submit comprehensive health and safety information by way of Risk and Method Statements (RAMS). All works are monitored by the Lead Engineer if undertaken off site, or the Head of Operations Manager if carried out on Company premises.


Future Medical Equipment Ltd disposes of equipment in line with the new guidelines introduced in January 2007 for Waste Electrical and Electronic Equipment (WEEE) Certification from the Environment Agency.


All machinery, tools and equipment owned by Future Medical Equipment Ltd is visually inspected for each job and maintained/replaced annually.

For all equipment provided by an external supplier, appropriate certificates are obtained to ensure its maintenance regime and inspection process.

No machinery, tools or equipment may be operated on site premises unless the employee has the necessary technical knowledge and approval to do so.


The Workplace (Health, Safety and Welfare) Regulations 1992 require employers to provide and maintain reasonable standards of heating, ventilation, lighting, working space and cleanliness.

There are also requirements for ensuring the safety of glazing, window cleaning, reasonable standards for sanitary accommodation, drinking water and various other provisions.

Future Medical Equipment Ltd recognises that all these aspects can have an impact on well-being and welfare and will strive to achieve reasonable standards at all times.

Any equipment that is not working correctly while on client sites should be reported to the Lead Engineer or in Future Medical Equipment Ltd premises to the responsible Manager for corrective action.

On Client sites, defects should be reported to the client health and safety officer or facilities manager as appropriate.


Future Medical has a contract with Peninsula who provide a 24 hour helpline for general H&S advice. For all enquiries, please telephone 0844 892 3913 and quote Ref: FUT017.


Signed:    Rob James – General Manage

Dated:  3 January 2020

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